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Privacy Policy

ILAB’ Website Privacy Policy

The International League of Antiquarian Booksellers, a private company by guarantee without
share capital incorporated in England under trade number 11841023 and domiciled ILAB c/o Venthams Limited, Millhouse, 32-38 East Street, Rochford, Essex, SS4 1DB United Kingdom (“ILAB”,
“we”, “us” or “our”) respects your privacy. ILAB is committed to protecting the personal data
in its custody and control.

This privacy policy (the “Privacy Policy”) describes how we collect, use and disclose your
personal data as part of the activities of the websites operated by ILAB under its websites (such
as ilab.org, the Missing Books Database or Breslauer Prize) (collectively, the “Website”). This
Privacy Policy also describes the rights that you have as a data subject of the personal data
processed by ILAB.

1. Identification of the data controller of your personal data and ILAB data
protection officer.
Whenever ILAB collects, uses or transfers your personal data for its own purposes, ILAB acts
as a data controller of your personal data.
If you have any questions or concerns regarding this Privacy Policy and the manner in which
ILAB processes your personal data, you can contact us by sending an e-mail to
privacy@ilab.org .

2. Personal data we collect
ILAB collects your personal data from your use of the Website (e.g. visiting the Website pages,
downloading materials, watching contents on the Website, searching the Missing Book
Database), when you create an account, from your subscription to the newsletter or any other
e-mailing list, or from any request you send through the Website (e.g. by using a contact form)
or when you apply or post on the Missing Books Database.
From time to time, ILAB receives personal data from business partners, vendors and national
affiliates or affiliated booksellers.
ILAB processes the following data that relates to you:
- Identification data (such as first and last name, job title, e-mail address, business phone
number, company industry);
- Personal information, if any, related to a book, manuscript you possess;
- Connection data (such as IP address, operating system, region and language as well as
the date and time the Website was accessed) notably through the cookies;
- Log data (such as the credentials used to access your account and/or other Website
pages that require log-in credentials);
- Activity data (such as the number and the Website pages you visited, if you send a
request through a form provided by the Website).

3. How We Use Information Collected?
ILAB uses your personal data where it has obtained your consent to send you marketing
communications (including by e-mail) related to products and/or services it proposes or
proposed by affiliated booksellers.
ILAB will use your personal data for its legitimate interest to operate its Website, provide you
access to it and to its features, promote its activities and services including the following
reasons:

ILAB also uses your personal data for compliance with legal obligations to which ILAB is
subject, including for legal and regulatory compliance, with respect to maintain business
records for reasonable periods as required by applicable tax and other laws.

4. How long do we retain your personal data?

ILAB retains your personal data no longer than it is allowed under the applicable data
protection laws and in any case, no longer than such personal data is necessary for the purpose
for which it was collected or otherwise processed, unless a longer retention period is required
by applicable law. This means that we will retain your personal data for a period not exceeding
the greater of, where applicable, the:

5. Information Sharing and Disclosure to Recipients

ILAB will grant access to personal data on a need-to-know basis. Such access will be limited
to the portion of the personal data that is necessary to perform the function for which such
access is granted.

ILAB may need to disclose your personal data to provide you the materials, products or services
you requested through the Website and/or perform any agreement entered with ILAB
(including support services).
As a result, access to personal data within ILAB may include its authorized personnel in charge
of support services, client management, prospect management, marketing services, sales
services and billing services.

ILAB, being the head of a network of national associations of Antiquarian Booksellers that are
affiliated to ILAB, may also disclose your data to its national affiliates, such as national
associations, or affiliated booksellers. One of the main purposes of such disclosures is to permit
sending of information regarding books, trade fairs or legal updates.

Further, access to personal data by third parties may include: third-party service providers that
require it as part of their job in order to perform services on ILAB’ behalf, for example data
aggregators, search engines, bookselling platforms, technical support, mailing, billing,
marketing, serve you interest-based advertisements, information technology and/or data
hosting or processing services or similar services, or otherwise collect, use, disclose, store or
process personal data on ILAB’ behalf for the purposes described in this Privacy Policy.
Subject to your consent, ILAB will disclose your personal data to our business partners so that
you can receive from them special offers (catalogs, information on trade fairs) or other
information including direct marketing information regarding books or related services.
ILAB will disclose personal data with your preferred ILAB’ distributor to ensure customer
satisfaction.

We may share personal data in the event of a proposed or actual financing, securitization,
insuring, sale, assignment or other disposal of all or part of ILAB or our business or assets, for
the purposes of evaluating and/or performing the proposed transaction. Assignees or
successors of ILAB or our business or assets may use and disclose your personal data for
similar purposes as those described in this Privacy Policy.
ILAB will also disclose your personal data with your consent, if required to do so by law, to
enforce our Terms of Use, in urgent circumstances, or to protect personal safety, the public or
our Website.

6. International data transfers
Due to the global nature of ILAB’s activities that are worldwide and relate to different national
affiliates, ILAB may disclose and transfer certain personal data to a foreign country.

6.1. General outline
ILAB currently collects, stores and processes your personal data on servers located in The
Netherlands in accordance with its data processor, Biblio Inc.

ILAB takes commercially reasonable contractual or other measures to protect your personal
data if processed or handled by its third-party service providers. ILAB also takes reasonable
measures to address the various privacy standards that are likely to apply in the various
jurisdictions.

6.2. EU data subjects
ILAB may transfer your personal data to third-party service providers located outside the
European Union (“EU”), and in particular the United States.

To comply with EU data protection laws, including the General Data Protection Regulation
(GDPR), ILAB has set in place a framework agreement, under the terms of which all ILAB
data importers outside the EU are obligated to process and protect all personal data received
from the EU in accordance with the controller-to-controller standard contractual clauses (the
“Clauses”), as approved by the European Commission in order to protect all personal data
received from the EU.

The transfers of data to third-party service providers (including to those listed above) are
secured by implementing the safeguards required under the applicable data protection law
(including contractual arrangements entered into with a third-party service provider).

7. Your Rights as data subject
As a data subject, you may have certain rights, including the:

This includes the right to access such personal data to obtain a copy of it free of charge
(except for repetitive or excessive requests), and to be provided with a description of
main features of the processing implemented in relation to your personal data,
including:

(i) Purposes of such processing,

(ii) Categories of personal data concerned,

(iii) Recipients or categories of recipients of personal data,

(iv) The envisaged retention period or, if not possible, the criteria used to determine
it,
(v) Existence of the right to request rectification or erasure of personal data, as well
as the right to object to or request restriction of processing,

(vi) The right to lodge a complaint with a supervisory authority,

(vii) Information relating to any third party source of personal data if the data were
not collected from you, and

(viii) The existence, the logic involved, the significance and the consequences of any
automated decisions, including profiling.

If you are located in the EU, and your personal data is transferred outside the EU, you
have the right to be informed of the appropriate safeguards implemented relating to
such transfer.

Right to rectification: the right to obtain without undue delay the rectification of
inaccurate, incomplete or outdated personal data concerning you.
Right to erasure: the right to obtain without undue delay the erasure of your personal
data where:

(i) Such personal data is no longer necessary in relation to the purpose(s) for which
it was collected or otherwise processed;

(ii) You withdraw the consent on which the processing was based, and there are no
other legal grounds for the processing;

(iii) You object to the processing, as provided below;

(iv) Your personal data has been unlawfully processed;

(v) Your personal data has to be erased for compliance with a legal obligation.
In some cases ILAB may refuse such request, notably where such data is necessary to
comply with a legal obligation.

Right to restriction: the right to restrict the processing of your personal data in the
following cases:

(i) Where you claim inaccuracy of your personal data processed by us (the
restriction being provided for a period enabling ILAB to verify the accuracy);

(ii) Where the processing appears unlawful, and you oppose the erasure and request
the restriction of use of your personal data instead;

(iii) Where ILAB does not need such personal data for the purposes of processing,
but such personal data is required by you for the establishment, exercise or
defense of legal claims; and

(iv) Where an objection is raised by you in relation to the processing, pending the
verification whether the legitimate grounds of ILAB override those of you.

Right to object: the right to object, at any time and on legitimate grounds relating to
your particular situation, to the processing of your personal data, including the
processing for marketing purposes as well as the profiling related to such marketing
activities.

Right to data portability: where the processing is based on your consent or on a sales
contract, and where such processing is carried out by automated means, the right to
request from ILAB :

(i) to communicate to you the personal data concerning you, in a structured,
commonly used and machine-readable format, in order to be able to further
transmit such personal data to another data controller; or

(ii) to directly transmit such personal data to such other data controller, if
technically feasible.

Right to withdraw consent: where the processing of your personal data is based on
consent, the right to withdraw such consent (subject to applicable contractual and legal
restrictions) at any time without affecting the lawfulness of processing based on consent
before its withdrawal.

Right to lodge a complaint: the right to lodge a complaint with the competent
supervisory authority.
Where you are a French user you also have the right to contact ILAB to define the instructions
for the processing of your personal data after your death.

In case you wish to exercise any of the rights here above mentioned, please contact us by
sending an email to privacy@ilab.org

8. Safeguards
We have implemented commercially reasonable physical, organizational and technological
safeguards to protect personal data against loss or theft, through our IT suppliers, as well as
unauthorized access, disclosure, copying, use or modification. However, you should be aware
that absolute security cannot be guaranteed and you should be aware that our Websites are
hosted by Biblio, Inc.

9. Children’s Privacy Protection
Our Website does not target and is not intended to attract children under the age of 13. ILAB
does not knowingly solicit personal data from children under the age of 13 or send them
requests for personal data.

10. Third-Party Sites
Our Website may contain links to websites operated by other companies or other associations.
Some of these third-party sites may be co-branded with a ILAB logo, even though they are not
operated or maintained by ILAB.

Although we choose our business partners carefully and do have guidelines covering the use
of our logo, ILAB is not responsible for the privacy practices of web sites operated by third
parties that are linked to our Website. Once you have left our website, you should check the
applicable privacy policy of the third party website to determine how they collect, use, disclose,
and otherwise deal with personal data.

11. Changes to this Privacy Policy
If ILAB makes any substantial changes to this Privacy Policy, we will make reasonable efforts
to notify you of such changes by posting an announcement on our Website.

We urge you to review this Privacy Policy frequently so that you are aware of the most current
version. Your continued provision of personal data or use of our services following any changes
to this Privacy Policy constitutes your acceptance of any such changes.

This Privacy Policy was last updated on:

1 September 2021

12. Questions or Suggestions
If you have questions or concerns about our collection, use, or disclosure of your personal data,
or if you require any additional information, please contact us at secretariat@ilab.org .

13. Manage your information
You may contact us at secretariat@ilab.org or update your information, where applicable.

At any time, you can withdraw the consent given to the processing of your data by
unsubscribing by writing to secretariat@ilab.org.